Post by jennybee1018 on Sept 20, 2017 2:32:08 GMT -5
Now that we have Workday, PTO gets entered individually by each employee, and then sent to their manager to approve.
Before that, we had a paper form that was submitted to me (I'm Payroll, but somehow was in charge of PTO), and then we had an individual spreadsheet for each employee, so I would add the PTO days. It wasn't great! We have about 100 employees so it was a lot to manage! We also do Quarterly reports for PTO, so organizing that was a headache.
Things are much easier now that we have a system that does it all for us :-P
Post by mrsjuleshs on Sept 20, 2017 9:34:00 GMT -5
I just email all of my bosses (6 of them) and cc the practice leads that I would like to take that time off. I've never been told no even though I am the only admin in the office.
Post by sillygoosegirl on Sept 20, 2017 10:33:09 GMT -5
We used to have this long involved process, where you had to demonstrate you'd have enough time in the bank, what each of your projects was going to be while you were out and who would back you up on each of them, and so forth. Which felt super dumb, especially since if you were providing a good amount of notice, you didn't even know yet what your projects were going to be.
Now, you just email your boss, get approval via email, and put it on the outlook calendar. You can go negative on your PTO allocation, but if you leave the company when negative, it'll be deducted from your last paycheck. When you are actually out, you log the PTO hours on your time card, which is how the actual balance gets updated.
Post by revolution on Sept 20, 2017 10:58:26 GMT -5
It's done by department here and they are all small. One department I worked for did it on a spreadsheet and the whole team kept it in there. The one I am in now we keep track of our own time left, but put it on our team calendar on sharepoint. There isn't a formal approval process, but if all of us need off, we work together to make sure the day is covered one way or another.
Post by definitelyO on Sept 26, 2017 14:38:50 GMT -5
majority of folks use Kronos. for my division, we just send an outlook invite to our boss and it's approved. (but we don't have a PTO bank - just use what we need)
We used to use Bamboo HR, which worked well. We have since switched payroll platforms and now use Paylocity. I prefer Bamboo but we switched to integrate payroll and PTO into one platform. Bamboo was easier with modifying PTO requests after submitting.
I work for a state university. We all have to do a timesheet where we enter our hours worked and if we didn't have 80 in two weeks we enter what pto bucket we want to use. I'm salary non exempt.
To request time off I email my boss and then enter it as a header on her calendar so she remembers. Every office and department handles it differently.
PeopleSoft. Team Leaders (me) approve it and it flows to Phoenix. Phoenix does not work at this point. (Google Phoenix and Government of Canada for fun).
I work for two departments. So I fill out a paper and give it to boss A. She has to approve it and then she sends the request to HR and the General Manager. Manager A also puts it on the shared outlook calendar for that department. I am the keeper of the calendar for department B, so I just add it to that calendar and remind my boss before hand. When anyone from department B requests time off they submit their request to Boss B, he approves it and sends the request to HR and lets me know so I can add it to the shared outlook calendar for that department. We currently use Paycom, and could send requests through there. But we don't and I don't know why.
This whole system will be changing at the end of the year because we have been purchased by a very large corporation. No idea what we will do then.